User lifecycle management software
Automate user access from hire to retire
How Auvik SaaS Management supports user lifecycle management
Managing user access across dozens of SaaS tools is one of IT’s toughest challenges — from onboarding new employees to eliminating orphaned accounts left behind by former users. Auvik’s SaaS Management software streamlines the entire process, replacing manual, error-prone tasks with automated workflows that are secure, efficient, and reliable.
Monitor shared account usage across employees
Shared account credentials often create security blind spots that make it hard to determine who is accessing which accounts and when. When multiple employees use the same login credentials, traditional monitoring tools can’t provide the visibility IT teams need to maintain security and accountability.
Auvik closes that gap. Our SaaS management software monitors user activity patterns across applications to detect when credentials are being shared between employees. Using endpoint agents and browser monitoring, the platform can identify when one employee logs into another’s account or when multiple users access the same shared service account. This visibility into shared credential usage helps IT teams spot potential security risks, understand who has access to what applications, and take action to improve account security practices across the organization.
Gain full visibility into every user’s SaaS access — SSO and beyond
SSO is great when users actually stick to it — but the reality is messier. Employees often discover new applications on their own, sign up with personal accounts to get things done quickly, or access legacy systems that haven’t been integrated with your identity provider yet. This patchwork of access methods creates visibility gaps that make it nearly impossible to track actual SaaS usage, let alone manage security effectively.
Auvik’s SaaS Management software addresses this challenge by casting a wider net than just your SSO logs. It integrates directly with identity providers such as Microsoft Entra ID and Google Workspace, monitors browser activity through browser extensions, and tracks applications used on the workstation via an endpoint agent. By combining data from SSO flows, browser activity, and local software usage, our platform delivers unified visibility into more than 125,000 discovered applications — giving you the complete picture you need for effective SaaS lifecycle management.
Uncover and remediate orphaned and inactive accounts
When users leave, they should no longer be able to access business applications. Unfortunately, that isn’t always the case, which leads to security vulnerabilities that are hard to identify and address systematically. Orphaned accounts like these can permit unauthorized access to sensitive data or systems.
Auvik’s SaaS lifecycle management software constantly scans connected SaaS applications to find accounts that don’t have active owners. It uses configurable thresholds to detect dormant accounts and flags any remaining access that former users might still have. And the pre-built offboarding reports show you every application a user accessed, including shadow IT apps that traditional processes miss. You’ll then be able to remediate security gaps, maintain compliance, and ensure proper user departures without manual oversight gaps.
Optimize license spend by identifying unused or underused SaaS tools
Companies waste up to 25% of their SaaS budget on unused licenses and redundant apps. Finding these inefficiencies usually requires manual, time-consuming analysis, and many companies miss the problem entirely.
Auvik automates the process by tracking actual usage against provisioned licenses and analyzing user behavior to uncover underutilized tools. It flags unused seats for reclamation before renewals, identifies redundant applications across departments, and aligns usage data with licensing cycles. Detailed reports make it easy to cut waste and optimize spend, delivering up to 26x ROI.
Generate audit-ready reports on user access and activity
Compliance audits require precise, well-documented records of user access and activity. Manually gathering this data across systems is time-consuming, costly, and prone to gaps.
Auvik streamlines the process by generating pre-configured reports. It maintains complete logs of user activities, access changes, and administrative actions. You can also customize reports for specific audit requirements and export them in multiple formats for different compliance needs. Thus, you’ll always be audit-ready with complete historical activity tracking and real-time compliance monitoring.
Get started with Auvik SaaS Management
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- A free trial of Auvik SaaS Management (no credit card required)
- A custom demo & pricing overview
- A free SaaS inventory scan
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Learn more about user lifecycle management with Auvik
How does Auvik automate onboarding and offboarding workflows?
Auvik connects directly with identity providers, such as Microsoft Entra ID and Google Workspace, to handle the heavy lifting. When new users join, you can grant access to multiple SaaS apps with just a few clicks, and when they leave, the platform automatically flags all applications they had access to. No more jumping between different systems or worrying about missed access points.
Can Auvik track both SSO and non-SSO application access for users?
Yes, Auvik combines SSO data with browser monitoring and an endpoint agent that tracks desktop applications. No matter if users log in through official SSO, go directly through their browser, or use local software, you still get complete visibility.
How frequently does Auvik scan SaaS environments to detect orphaned or inactive accounts?
Auvik monitors your environment continuously, so there’s no waiting around for scheduled scans. The platform immediately spots when employees leave and flags any lingering access they still have. You can also set your own thresholds to define what counts as “inactive” based on what makes sense for your organization.