Automated employee onboarding software
Simplify access provisioning for new hires — fast, secure, and compliant every time.
How Auvik simplifies employee onboarding
Discover how Auvik transforms the time-consuming task of provisioning new employees with the right access. These real-world use cases demonstrate how our onboarding automation ensures your new hires have access to the tools they need on day one.
Provision role-based application access for new employees
Onboarding new hires often requires granting access to dozens of applications — a time-consuming process that can take hours, delay productivity, and introduce security risks. Manual setup across multiple admin consoles increases the chance of errors, such as providing unnecessary access or overlooking critical tools.
Auvik’s employee onboarding software streamlines this process through a single, centralized dashboard. In Employee Lifecycle > Onboarding, simply select the applications required for the employee’s role and configure their profile once. Auvik automatically provisions access, maintains an audit record, and ensures security compliance.
Manage user access across multiple SaaS apps from a central hub
Managing dozens — or even hundreds — of SaaS applications, each with its own admin console and setup process, can quickly become chaotic. Constantly switching between dashboards makes it difficult to track user permissions, slows productivity, and increases the risk of overlooking critical apps during onboarding.
Auvik centralizes your SaaS administration in one place, allowing you to manage access from a single screen. Our employee onboarding automation works with 20 popular platforms, including Google Workspace, Microsoft O365, and Salesforce, right out of the box. You can also start onboarding from multiple locations, such as the Applications Inventory or directly from user profiles. This approach cuts onboarding time by up to 80% and ensures nothing gets missed in the process.
Automate user account creation via identity provider integrations
Creating new user accounts across dozens of SaaS applications is a time-consuming nightmare. Without proper identity provider integration, IT teams end up manually creating accounts in each system, managing different password policies, and keeping everything synchronized with your main directory. This manual approach can take hours per new hire and creates security gaps when accounts aren’t properly linked.
Auvik’s employee onboarding automation connects directly with your identity provider like Microsoft Entra ID or Google Workspace, to streamline the entire process. When you add a new user to your IdP, Auvik can automatically provision accounts across connected SaaS applications with the appropriate access levels. Instead of jumping between multiple dashboards and manually creating dozens of accounts, you simply configure the user in one place and let the integrations handle the rest.
Track and allocate SaaS licenses in real time during onboarding
Unused licenses can quietly drain your SaaS budget while new employees wait for the tools they need. Spreadsheets can’t keep pace with frequent staff changes, leading to wasted spend, onboarding delays, and unnecessary license purchases.
Auvik solves this with deep SaaS integrations that deliver real-time license tracking. See exactly where every license is assigned, view breakdowns by license type, check last login dates, and quickly reallocate unused seats to new employees. You can even identify accounts inactive for 30+ days — perfect for reassignment during onboarding.This approach eliminates unnecessary purchases, speeds up onboarding, and helps most companies recover around 25% of their SaaS spend simply by managing licenses more effectively.
Generate audit-ready compliance reports on user access
Compliance audits can be stressful when access records are scattered across multiple systems. Tracking months of changes can take weeks, and missing data can expose your organization to costly compliance risks. As regulations tighten and requests become more frequent, the time and effort required to respond keep growing.
Auvik eliminates this by automatically logging every access change with timestamps, who made the change, and what was affected. Our system keeps detailed records of user activity across sites, devices, and applications. You can also export ready-made access reports that show exactly what employees accessed and when. Audits that once took weeks now take hours, with complete, accurate, and audit-ready documentation at your fingertips.
Get started with Auvik SaaS Management
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- A free trial of Auvik SaaS Management (no credit card required)
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Learn more about employee onboarding at Auvik
How does Auvik handle onboarding compliance across different geographic regions with varying regulations?
Auvik maintains detailed audit logs that capture every onboarding action with timestamps and user information, which helps you meet various regional compliance requirements. The platform’s comprehensive reporting gives you the documentation you need for most compliance frameworks.
Which identity providers does Auvik integrate with?
Auvik integrates with Google Workspace and Microsoft Entra ID. These integrations let you automatically create accounts and sync user information during onboarding without manual data entry. Auvik can also ingest system logs and event data from Okta to help you keep an eye on who’s accessing what applications and when.
What are the steps involved in onboarding a new employee with Auvik?
Go to Employee Lifecycle > Onboarding, enter the new hire’s basic information, select their applications, and let the system handle the rest. Auvik automatically provisions accounts across your connected SaaS apps and creates an audit trail of everything that happened.
What security measures are in place to prevent unauthorized access?
Auvik uses role-based access controls so that only authorized administrators can run onboarding workflows or modify access profiles. All data is encrypted in transit and at rest, and our integration with identity providers means you can enforce your existing security policies across all the applications you’re provisioning access to.