Automated SaaS onboarding & offboarding software
Automatically onboard and offboard new employees, revoke access upon termination, and eliminate tedious, manual user lifecycle management for your SaaS apps.
Core features of our employee onboarding and offboarding software
Streamlined onboarding for new employees
Provide employee access in just a few clicks with Auvik’s User Lifecycle feature, powered by direct SaaS integrations. With a central repository of all your SaaS apps, Auvik’s SaaS onboarding feature allows admins to enter user details, select apps, and grant access — no switching between apps or spreadsheets needed.
Automated offboarding for departing employees
Auvik’s offboarding automation feature enables organizations to revoke access to multiple SaaS apps from a single dashboard via direct SaaS app integrations. Plus, detailed offboarding reports help prevent oversights that let ex-employees keep access after termination.
Centralized user access management and compliance
Auvik SaaS usage monitoring detects risky behaviors like shared accounts, logs detailed access across users, and provides comprehensive reports, including SSO vs. non-SSO access. It creates individual user app inventories showing actual accounts used, helping IT spot policy violations and compliance risks.
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Benefits of SaaS Management with Auvik
Data-driven inventory
Gain full visibility into all SaaS apps and real user behavior. Auvik’s inventory supports compliance with CIS Controls, NIST 800-53, ISO 27001, PCI DSS, and more.
Centralized SaaS visibility
Eliminate blind spots with a single dashboard that lets IT manage SaaS usage, access, and licenses — no more jumping between siloed tools.
SaaS usage insights
Auvik’s SaaS reports allow organizations to quantify the current health and risk profiles of their SaaS environments. Teams gain deep insights into compliance with regulatory standards, user behavior, and SaaS spending.
Reduced security risk
Detect Shadow IT and AI apps, monitor policy compliance, get breach alerts, track access behaviors, and manage data sprawl to stay ahead of SaaS threats.
Eliminate SaaS waste
Auvik helps reduce license waste and optimize SaaS spend with usage and mapping reports, automation opportunities, and up to 80% time savings on SaaS management.
“The onboarding and offboarding aspects are valuable from an operational standpoint, as a managed service provider. With Auvik SaaS Management, we know everything that they’ve touched from a software perspective and in terms of shared accounts. Without it, it would be virtually impossible to know those things.”
Check out our latest SaaS onboarding and offboarding resources
SaaS onboarding and offboarding FAQs
Why should I automate onboarding and offboarding?
Automating onboarding and offboarding boosts productivity and strengthens security. New hires get faster access to the tools they need, while automation eliminates manual, error-prone workflows. When employees leave, access to all SaaS apps is reliably revoked to reduce risk and maintain compliance.
How does automated onboarding and offboarding reduce manual work?
IT teams often spend hours manually accessing and updating multiple dashboards to provision and deprovision user access. This manual work often involves administrators accessing and updating multiple disjointed systems based on a spreadsheet. Automated employee onboarding and offboarding solutions integrate with external applications and identity providers (IdPs), allowing administrators to trigger employee transition workflows from a single dashboard and reduce or eliminate the need to manage SaaS access across different systems.
Can Auvik provide reports on what applications employees have access to?
Auvik SaaS Management provides a comprehensive set of SaaS reports, including:
- User Application Inventory: Details which users accessed a business application.
- Offboard Report: Uncovers the applications a user has accessed so teams can prepare for offboarding.
- Accounts Inventory: A detailed report on every account in a SaaS environment that supports Center for Internet Security (CIS) Control 5.
- Shadow IT reports: Reports on Shadow IT applications and the users who introduce Shadow IT and Shadow AI.
Can Auvik integrate with identity providers (IdPs) and other third-party systems to trigger onboarding and offboarding workflows?
Yes. Auvik supports integrations with IdPs, including Okta, Google Workspace, and Microsoft Entra ID (formerly Azure AD), and SaaS platforms like SalesForce, Zoom, Dropbox, and Salesloft to help automate the employee onboarding and offboarding process.
How does Auvik improve security during employee transitions?
Auvik’s automated SaaS onboarding process helps ensure that new employees receive access to the necessary apps while allowing IT to enforce relevant policies and the principle of least privilege (PoLP) during the provisioning process. When it comes time to terminate an employee, offboarding reports help ensure that all applications (including Shadow IT and apps without SSO) a user has accessed are accounted for. By integrating directly with an IdP and other third-party systems, Auvik provides IT with a centralized employee offboarding software that can reduce the risk of manual errors and oversights that can allow an ex-employee to retain access.
Does Auvik track SSO usage across SaaS applications?
Yes. Auvik allows organizations to detect and report on SaaS usage for apps that use single sign-on (SSO) and those that don’t.
Get started with Auvik SaaS Management
Book your free demo and get started with:
- A free trial of Auvik SaaS Management (no credit card required)
- A custom demo & pricing overview
- A free SaaS inventory scan